• Home
  • News
  • Fortune 500
  • Tech
  • Finance
  • Leadership
  • Lifestyle
  • Rankings
  • Multimedia
TechBest Companies

How to Stop Employees Stealing Your Documents

By
Jeff John Roberts
Jeff John Roberts
Editor, Finance and Crypto
Down Arrow Button Icon
By
Jeff John Roberts
Jeff John Roberts
Editor, Finance and Crypto
Down Arrow Button Icon
April 14, 2017, 8:35 AM ET

By the time Anthony Levandowski left Google to start a competing self-driving company, his new venture may have had a key advantage: More than 14,000 documents—amounting to almost 10 GB of confidential data—that Levandowski allegedly copied from Google and brought to the new firm.

Those documents are now at the center of a high-profile court case between Uber, which acquired Levandowski’s new venture, and Google-subsidiary, Waymo, which claims Levandowski stole sensitive trade secrets.

The case is making for high drama in Silicon Valley but also raises an important question. Can firms like Google (GOOG) do anything to stop employees like Levandowski from making off with confidential data in the first place?

Ajay Arora, CEO of a Palo Alto, Calif.-based security firm called Vera, says yes. He claims Vera’s technology, which lets companies adds security features like a “kill switch” to sensitive documents, makes it much easier for firms to nail down their trade secrets.

Vera, which launched in 2014 under the name Veradocs, currently counts the likes of CapitalOne, Cisco, and other Fortune 100 companies among its customers.

In practice, Vera works by letting managers wrap documents with a set of permission layers—for instance, employees may only be able to view, but not cut-and-paste or print, certain files. The permission settings are also fluid, meaning managers could revoke access to certain documents entirely.

“If Google had used our technology to encrypt and dynamically control that data, and all those specifications and drawings, even if he left they could have killed access to all of it,” Arora says.

While assigning permission settings to files is hardly new, Vera claims one of its advantages is that the settings work across any platform. This means managers can secure documents even as they move from Office 365 to Dropbox and so on.

Get Data Sheet, Fortune’s technology newsletter.

“We add an audit trail and chain-of-custody evidence,” says Arora, noting customers can also use Vera settings to prevent screenshots.

The technology of Vera, and those of its competitors like San Jose, Calif.-based Vormetric, represent a promising way for firms to protect confidential information. But there also appear to be some obvious limitations—for instance, what is to stop an employee from simply using their phone camera to record documents on the screen?

Meanwhile, big technology firms like Google or Apple can create their own in-house document security programs. (A person close to Google, who did not wish to speak on record, challenged Arora’s assertion that the company could have done more to secure the Waymo files).

Arora concedes Vera’s tools won’t stop every single instance of intellectual property theft, but argues they are a huge improvement that make it much harder for employees to walk out the door with sensitive information.

As of April, Arora says Vera has 115 employees and that its revenue growth was 400% higher in the last quarter compared to the same period in 2016.

About the Author
By Jeff John RobertsEditor, Finance and Crypto
LinkedIn iconTwitter icon

Jeff John Roberts is the Finance and Crypto editor at Fortune, overseeing coverage of the blockchain and how technology is changing finance.

See full bioRight Arrow Button Icon

Latest in Tech

Big TechStreaming
Trump warns Netflix-Warner deal may pose antitrust ‘problem’
By Hadriana Lowenkron, Se Young Lee and BloombergDecember 7, 2025
8 hours ago
Big TechOpenAI
OpenAI goes from stock market savior to burden as AI risks mount
By Ryan Vlastelica and BloombergDecember 7, 2025
8 hours ago
AIData centers
HP’s chief commercial officer predicts the future will include AI-powered PCs that don’t share data in the cloud
By Nicholas GordonDecember 7, 2025
10 hours ago
Future of WorkJamie Dimon
Jamie Dimon says even though AI will eliminate some jobs ‘maybe one day we’ll be working less hard but having wonderful lives’
By Jason MaDecember 7, 2025
14 hours ago
CryptoCryptocurrency
So much of crypto is not even real—but that’s starting to change
By Pete Najarian and Joe BruzzesiDecember 7, 2025
19 hours ago
Elon Musk
Big TechSpaceX
SpaceX to offer insider shares at record-setting $800 billion valuation
By Edward Ludlow, Loren Grush, Lizette Chapman, Eric Johnson and BloombergDecember 6, 2025
1 day ago

Most Popular

placeholder alt text
Real Estate
The 'Great Housing Reset' is coming: Income growth will outpace home-price growth in 2026, Redfin forecasts
By Nino PaoliDecember 6, 2025
2 days ago
placeholder alt text
AI
Nvidia CEO says data centers take about 3 years to construct in the U.S., while in China 'they can build a hospital in a weekend'
By Nino PaoliDecember 6, 2025
2 days ago
placeholder alt text
Economy
The most likely solution to the U.S. debt crisis is severe austerity triggered by a fiscal calamity, former White House economic adviser says
By Jason MaDecember 6, 2025
1 day ago
placeholder alt text
Economy
JPMorgan CEO Jamie Dimon says Europe has a 'real problem’
By Katherine Chiglinsky and BloombergDecember 6, 2025
1 day ago
placeholder alt text
Big Tech
Mark Zuckerberg rebranded Facebook for the metaverse. Four years and $70 billion in losses later, he’s moving on
By Eva RoytburgDecember 5, 2025
3 days ago
placeholder alt text
Politics
Supreme Court to reconsider a 90-year-old unanimous ruling that limits presidential power on removing heads of independent agencies
By Mark Sherman and The Associated PressDecember 7, 2025
16 hours ago
Rankings
  • 100 Best Companies
  • Fortune 500
  • Global 500
  • Fortune 500 Europe
  • Most Powerful Women
  • Future 50
  • World’s Most Admired Companies
  • See All Rankings
Sections
  • Finance
  • Leadership
  • Success
  • Tech
  • Asia
  • Europe
  • Environment
  • Fortune Crypto
  • Health
  • Retail
  • Lifestyle
  • Politics
  • Newsletters
  • Magazine
  • Features
  • Commentary
  • Mpw
  • CEO Initiative
  • Conferences
  • Personal Finance
  • Education
Customer Support
  • Frequently Asked Questions
  • Customer Service Portal
  • Privacy Policy
  • Terms Of Use
  • Single Issues For Purchase
  • International Print
Commercial Services
  • Advertising
  • Fortune Brand Studio
  • Fortune Analytics
  • Fortune Conferences
  • Business Development
About Us
  • About Us
  • Editorial Calendar
  • Press Center
  • Work At Fortune
  • Diversity And Inclusion
  • Terms And Conditions
  • Site Map

© 2025 Fortune Media IP Limited. All Rights Reserved. Use of this site constitutes acceptance of our Terms of Use and Privacy Policy | CA Notice at Collection and Privacy Notice | Do Not Sell/Share My Personal Information
FORTUNE is a trademark of Fortune Media IP Limited, registered in the U.S. and other countries. FORTUNE may receive compensation for some links to products and services on this website. Offers may be subject to change without notice.