• Home
  • Latest
  • Fortune 500
  • Finance
  • Tech
  • Leadership
  • Lifestyle
  • Rankings
  • Multimedia

Trendingnow

1

Pentagon accuses Alibaba, Baidu and BYD, three of China's biggest companies, of supporting the Chinese military

2

'We are rapidly running out of time': Watchdog sounds Social Security alarm after 22% cut confirmed for 2032

3

Trump, who has repeatedly called climate change fake, is now threatening Brazil with tariffs over the deforestation of the Amazon

1

Pentagon accuses Alibaba, Baidu and BYD, three of China's biggest companies, of supporting the Chinese military

2

'We are rapidly running out of time': Watchdog sounds Social Security alarm after 22% cut confirmed for 2032

3

Trump, who has repeatedly called climate change fake, is now threatening Brazil with tariffs over the deforestation of the Amazon
LeadershipCareer Advice

7 Words That Make You Sound Less Confident in Emails

By
Elana Lyn Gross
Elana Lyn Gross
and
Monster
Monster
Down Arrow Button Icon
By
Elana Lyn Gross
Elana Lyn Gross
and
Monster
Monster
Down Arrow Button Icon
October 4, 2016, 8:00 PM ET
Hands typing on laptop computer
Late night internet addiction or working late man using laptop computer in the darkBrianAJackson—iStockphoto/Getty Images

This piece originally appeared on Monster.com.

With a whopping 28% of the average workday spent reading and answering emails, you want to be sure you’re not just adding to the noise. It’s crucial that you’re writing in such a way that properly conveys your needs—and your professionalism

“Several words and phrases often used in emails function as filler words or qualifiers,” says Alyssa Gelbard, founder and president of Resume Strategists, a career consulting and personal branding firm based in New York City. “They can weaken your message and make you sound tentative.”

Avoid the following words when using email, and your perceived confidence and competence levels at work will skyrocket. Oh, and you’ll very likely get more of the answers you want to hear.

“Just”

Example: “I just wanted to check if you have any feedback on the copy I sent over.”
Similar words: only, simply
Why it doesn’t work: “‘Just’ downplays the importance of the task or work item being discussed; it implies the item should not be prioritized or doesn’t require significant skill, time or attention,” notes Kate Gremillion CEO and founder of Mavenly + Co., a New Orleans-based resource for millennial women.
Use this instead: “Do you have feedback on the copy I sent over? I need it by the end of the day.”


“Probably”

Example: “I can probably send a mission statement by noon.”
Similar words: perhaps, hopefully, ideally, maybe, possible, should
Why it doesn’t work: “Probably” implies uncertainty. If you are hesitant about something, provide a more realistic alternative.
Use this instead: “I won’t be able to send the mission statement by noon because I need to finish the website copy. I can send it by the end of the day.”

For more on career advice, watch this Fortune:

“Try”

Example: “I’ll try to edit the article you sent to me.”
Similar word: attempt
Why it doesn’t work: It says to people that you’re not confident in your ability to execute. There’s nothing wrong with asking for help, which tells people you are concerned about doing something correctly.
Use this instead: “I will edit the article now. I have a few questions before I start editing; do you have time to meet for five minutes?”


“Think”

Example: “I think we should check the patient’s white blood cell count.”
Similar words: in my opinion, personally, I’m not sure but, I feel like
Why it doesn’t work: It gives people license to dismiss what you’re about to say. Be confident in the validity of your recommendation.
Use this instead: “Let’s check the patient’s white blood cell count.”

Read more from Fortune: 10 Writing Tips to Make Your Emails Less Terrible

“Whatever”

Example: “I saw the client’s complaint about whatever. I’ll offer them a discount or whatever.”
Similar words: something, some such
Why it doesn’t work: Not only does “whatever” sound dismissive, but it also implies you’re not concerned with accuracy—both of which do a big disservice to your professionalism.
Use this instead: “I saw the client’s complaint about yesterday’s late delivery. I’ll offer them a discount on their next order.”


“Maybe”

Example: “Maybe we should write a chapter about why we started the company. Maybe I can go to the conference in March.”
Similar words: perhaps, I guess
Why it doesn’t work: “Maybe” makes you sound ambivalent and apprehensive.
Use this instead: “Let’s write a chapter about why we started the company. I can go to the conference in March!”

More from Monster:
• 10 things you should never cook in your office kitchen
• How to impress your workaholic boss without turning into a workaholic yourself
• The 5 steps to getting on the CEO’s radar (in a good way!)

“Sorry”

Example: “I’m sorry, I have a meeting at 1 p.m., but would 2 p.m. work?”
Similar words: apologies, my bad
Why it doesn’t work: It’s completely unnecessary and diminishes the value of your voice. Make statements and ask for what you need without apologizing first.
Use this instead: “I have a meeting at 1 p.m. Are you available at 2 p.m.?”

About the Authors
By Elana Lyn Gross
See full bioRight Arrow Button Icon
By Monster
See full bioRight Arrow Button Icon

Latest in Leadership

Finance
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam
By Fortune Editors
October 20, 2025
Finance
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam
By Fortune Editors
October 20, 2025
Finance
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam
By Fortune Editors
October 20, 2025
Finance
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam
By Fortune Editors
October 20, 2025
Finance
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam
By Fortune Editors
October 20, 2025
Finance
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam
By Fortune Editors
October 20, 2025

Most Popular

Finance
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam
By Fortune Editors
October 20, 2025
Finance
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam
By Fortune Editors
October 20, 2025
Finance
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam
By Fortune Editors
October 20, 2025
Finance
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam
By Fortune Editors
October 20, 2025
Finance
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam
By Fortune Editors
October 20, 2025
Finance
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam
By Fortune Editors
October 20, 2025
Fortune Secondary Logo
Rankings
  • 100 Best Companies
  • Fortune 500
  • Global 500
  • Fortune 500 Europe
  • Most Powerful Women
  • World's Most Admired Companies
  • See All Rankings
  • Lists Calendar
Sections
  • Finance
  • Fortune Crypto
  • Features
  • Leadership
  • Health
  • Commentary
  • Success
  • Retail
  • Mpw
  • Tech
  • Lifestyle
  • CEO Initiative
  • Asia
  • Politics
  • Conferences
  • Europe
  • Newsletters
  • Personal Finance
  • Environment
  • Magazine
  • Education
Customer Support
  • Frequently Asked Questions
  • Customer Service Portal
  • Privacy Policy
  • Terms Of Use
  • Single Issues For Purchase
  • International Print
Commercial Services
  • Advertising
  • Fortune Brand Studio
  • Fortune Analytics
  • Fortune Conferences
  • Business Development
  • Group Subscriptions
About Us
  • About Us
  • Press Center
  • Work At Fortune
  • Terms And Conditions
  • Site Map
  • About Us
  • Press Center
  • Work At Fortune
  • Terms And Conditions
  • Site Map
  • Facebook icon
  • Twitter icon
  • LinkedIn icon
  • Instagram icon
  • Pinterest icon

Latest in Leadership

Man in a white shirt and jacket.
InnovationBrainstorm Tech
Marc Lore’s robots make 500 burrito bowls an hour. A human can make 45
By Amanda GerutJune 9, 2026
5 hours ago
AI isn’t replacing Hyatt’s salespeople—it’s freeing up a full day of work every week, according to the CEO
AIBrainstorm Tech
AI isn’t replacing Hyatt’s salespeople—it’s freeing up a full day of work every week, according to the CEO
By Sharon GoldmanJune 9, 2026
8 hours ago
The AI industry spent years chasing bigger models. Now it’s chasing efficiency
AIBrainstorm Tech
The AI industry spent years chasing bigger models. Now it’s chasing efficiency
By Sharon GoldmanJune 9, 2026
10 hours ago
Xbox CEO Asha Sharma speaks on stage at Fortune Brainstorm Tech 2026.
Big TechMicrosoft
‘Not an Allbirds Moment’: Xbox’s new CEO says she is grounding the console in gaming roots, not AI
By Sebastian HerreraJune 9, 2026
10 hours ago
BP’s new CEO Meg O’Neill rips up the energy giant’s playbook—and the ‘green’ era with it
EnergyBP
BP’s new CEO Meg O’Neill rips up the energy giant’s playbook—and the ‘green’ era with it
By Jordan BlumJune 9, 2026
11 hours ago
Three people having a seated discussion
AIBrainstorm Tech
‘Getting control where we can’: Europe wants sovereign AI, but most of the chips are from the U.S.
By Amanda GerutJune 9, 2026
12 hours ago

Most Popular

Pentagon accuses Alibaba, Baidu and BYD, three of China's biggest companies, of supporting the Chinese military
Asia
Pentagon accuses Alibaba, Baidu and BYD, three of China's biggest companies, of supporting the Chinese military
By Kate O'Keeffe and BloombergJune 8, 2026
1 day ago
'We are rapidly running out of time': Watchdog sounds Social Security alarm after 22% cut confirmed for 2032
Economy
'We are rapidly running out of time': Watchdog sounds Social Security alarm after 22% cut confirmed for 2032
By Nick LichtenbergJune 9, 2026
13 hours ago
Trump, who has repeatedly called climate change fake, is now threatening Brazil with tariffs over the deforestation of the Amazon
Environment
Trump, who has repeatedly called climate change fake, is now threatening Brazil with tariffs over the deforestation of the Amazon
By Sasha RogelbergJune 8, 2026
1 day ago
Costco CEO Ron Vachris rose from forklift driver to the C-suite without a college degree: ‘Don’t chase a title’ is the career advice that got him there
Success
Costco CEO Ron Vachris rose from forklift driver to the C-suite without a college degree: ‘Don’t chase a title’ is the career advice that got him there
By Preston ForeJune 8, 2026
2 days ago
Current price of oil as of June 8, 2026
Personal Finance
Current price of oil as of June 8, 2026
By Joseph HostetlerJune 8, 2026
2 days ago
Gen Zers are arriving at college unable to even read a sentence—professors warn it could lead to a generation of anxious and lonely graduates
Success
Gen Zers are arriving at college unable to even read a sentence—professors warn it could lead to a generation of anxious and lonely graduates
By Preston ForeJune 7, 2026
3 days ago

© 2026 Fortune Media IP Limited. All Rights Reserved. Use of this site constitutes acceptance of our Terms of Use and Privacy Policy | CA Notice at Collection and Privacy Notice | Do Not Sell/Share My Personal Information
FORTUNE is a trademark of Fortune Media IP Limited, registered in the U.S. and other countries. FORTUNE may receive compensation for some links to products and services on this website. Offers may be subject to change without notice.